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Standardizing Printers for Efficiency: Right-Sizing, Security, and Easier Management

Managing a diverse printer fleet can be a daunting task, especially when dealing with various makes and models.

But what if there was a more streamlined, cost-effective approach?

In this blog post, we'll explore how right-sizing and standardizing printer types and models can unlock efficiency, security, and ease of management.

Easier Procurement

With a standardized fleet, purchasing decisions become simpler. Instead of navigating through a multitude of options, you'll be able to select the models that suit your organization's needs.

This leads to bulk purchasing benefits, economies of scale, and an overall reduction in costs.

Enhanced Security & Firmware Management

Standardization ensures that all devices operate under the same security protocols. This makes it easier to apply uniform security measures and update firmware across the fleet, thus minimizing vulnerabilities and keeping your network safe.

Extended Device Lifetime

When devices are standardized, internal replacement becomes more efficient. Instead of scrapping a device, you can prolong its life by replacing parts or swapping it with another standardized unit. This not only saves money but also reduces waste and contributes to environmental sustainability.

Simplified Supplies Management

With a standardized approach, handling supplies like toners and ink cartridges becomes less heavy. Knowing exactly what you need and when you need it eliminates guesswork and excess inventory, further driving down costs.

Environmental Responsibility

Streamlining printer management doesn't just make sense financially; it's also an eco-friendly practice. By optimizing the utilization of printers and reducing logistics costs, your organization can significantly decrease its carbon footprint.


The decision to standardize printer models isn't merely about having identical machines. It's about simplifying procurement, management, and maintenance by reducing the variety of models in use.

This approach does mean that some users may end up with more functionality than they specifically need. However, the cost savings and efficiency gains from avoiding tailored solutions for each user far outweigh the nominal expenses associated with those extra features.

By aligning on a standardized model range, your organization benefits from the simplicity of easier supplies management, uniform firmware, and consistent security practices. Swapping devices becomes a seamless process, without the loss of functionality or compatibility issues.

At 3manager, we provide the data and analytics needed to guide these decisions. Our platform empowers you to establish a lean, responsive, and cost-effective printing environment that aligns with your business objectives.

The ultimate goal is to strike a balance that benefits both the individual user and the organization as a whole.

By embracing standardization, you can achieve greater control and efficiency, enhancing productivity while optimizing margins. If you're considering this path or have any questions, please don't hesitate to get in touch. We're here to help!


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