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How to Reduce Printing Costs for Businesses

Printing costs can quickly add up for businesses, ranging from printer hardware and consumables to maintenance and repair costs. Fortunately, there are several strategies that companies can employ to help reduce their printing expenses.

This post will explore some of the most effective ways to reduce printing costs, including duplex printing, reducing color printing, and using more energy-efficient printers.

Use Duplex Printing

Duplex printing, also known as double-sided printing, can help to reduce paper costs significantly. By printing on both sides of the paper, businesses can cut their paper usage in half.

This can lead to significant savings, particularly for organizations that regularly print large volumes of documents.

Reduce Color Printing

Color printing can be a significant source of printing expenses for businesses, with color ink and toner often costing much more than black and white. By reducing the amount of color printing, companies can significantly reduce their printing costs.

This can be achieved by using black-and-white printing as the default setting or by setting specific color printing policies and guidelines for employees.

Use Energy-Efficient Printers

Energy-efficient printers can help businesses to reduce their electricity costs, as well as their carbon footprint. By using printers that are ENERGY STAR certified, companies can benefit from lower energy bills, as well as reduced environmental impact. Additionally, many energy-efficient printers come with advanced features such as automatic duplex printing and efficient ink and toner management systems, further helping businesses to reduce their printing costs.

3manager Printer Management Software

In addition to these cost-saving strategies, businesses can use 3manager Printer Management software to help manage their printers more effectively. This software solution provides businesses with a comprehensive understanding of their printing needs, including actual costs and contractual obligations, helping them to make informed decisions about their printer fleet.

3manager Printer Management software also works as a daily management tool, automating many tasks to reduce time consumption. For example, the software can automatically track printer usage, monitor supply levels, and trigger maintenance notifications, freeing up valuable time for businesses to focus on other critical priorities.

With its advanced analytics and reporting capabilities, 3manager Printer Management software also provides companies with valuable insights into their printing expenses, helping them to identify areas where they can reduce costs and streamline processes.


In conclusion, businesses can significantly reduce their printing costs by using strategies such as duplex printing, reducing color printing, and using energy-efficient printers. Additionally, with the help of 3manager Printer Management software, businesses can comprehensively understand their printing expenses, automate many time-consuming tasks, and make informed decisions about their printer fleet.

With these tools and strategies, businesses can effectively manage their printing costs, freeing resources to focus on more critical business priorities.

Would you like to learn more about 3manager? check out where you can read more, book a demo or get a free trial.


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